The name of the organization established by this constitution is the Kentucky Association of Housing Officers.

Section 1. The Kentucky Association of Housing Officers (hereinafter referred to as KAHO), exists to provide opportunities of personal and professional growth for college and university housing and residence life officers.

Section 2. The purposes of KAHO are:

A. To unite professionals of public and independent institutions who have responsibility for residence life, housing and related support areas.

B. To encourage the sharing of resources, programs, procedures, information and policies of common interest.

C. To cultivate professionalism, high standards and ethical approaches.

D. To address the needs of staff members in all areas of housing including residence life, operations and administration.

E. To provide an annual conference, workshops on current issues and a roster of institutional and individual members.

F. To serve as a liaison with other state and regional organizations and the international ACUHO-I.

G. To provide an opportunity for staff members at all levels to contribute and actively participate in the achievement of KAHO goals.

Section 1. Membership is open to all institutions of higher education in the State of Kentucky. All institutions of higher education in Kentucky are automatically members.

No more than two representatives from the same institution may serve on the Governing Council at the same time

Section 1. Officers

A. President: The representative of the association on all occasions. Presides over meetings of the association and over the annual conference; also identifies institutions interested in hosting the next conference. The president position is filled by the president-elect after that term expires. If a vacancy occurs in the office of president during presidency, the Governing Council will then nominate and select a replacement for the president-elect.

B. President-Elect: Chair of the Program Committee and serves as president during any temporary absence of the president. Elected each year by a majority vote (51%) at the annual KAHO Conference, the person in this position is making a three year commitment to the organization. This position serves for one year and automatically becomes president at the annual KAHO Conference following the term of the president-elect, the Governing Council will appoint a replacement until the next election at the annual KAHO Conference.

C. Past President: Chairs the Election Committee. Should a vacancy occur in the office of the Past President, the Governing Council will appoint a chairperson for the Election Committee.

D. Secretary/Treasurer: Custodian of any funds and property of the association; also maintains the checking account and financial records, prepares minutes of the conference, maintains the state directory and prepares a financial statement of previous year's transactions for the membership Elected by majority vote (51 %) for a two-year term by the membership at the annual KAHO Conference. Should a vacancy occur in the office of secretary/treasurer, the Governing Council will appoint a replacement until the next election at the annual KAHO Conference.

E. SEAHO State Representative: Representative of Kentucky in the Southeastern Association of Housing Officers. Responsibilities include: attending both midyear and annual SEAHO Conference meetings, serving on SEAHO planning committees, maintaining correspondence with the state regarding SEAHO and performing other SEAHO duties as assigned. The SEAHO State Representative is responsible for his/her own expenses of attending the mid-year and annual SEAHO Conference meetings. Elected at the annual KAHO Conference by majority vote (51%). The person elected into this position must have been working in the State of Kentucky in a full-time professional position for minimally the previous year. The term of office is from the next spring annual SEAHO Conference until the beginning of the annual SEAHO Conference. Should a vacancy occur in the office of SEAHO State Representative, the Governing Council will appoint a replacement.

F. State Editor: Serves as a representative to the SEAHO Report and generates articles about Kentucky activities for this newsletter. Is elected at every second annual KAHO Conference by majority vote 51% Term of office is from the next spring Annual SEAHO Conference until the beginning of the second SEAHO Conference to follow. Should a vacancy occur in the office of State Editor, the Governing Council will appoint a replacement until the next election at the annual KAHO Conference.

G.Small School Representative: Serves as a representative of small college and University members. Shall be a full time employee of a school with a student population under 5000 students, undergraduate and graduate. Shall have a current employment description involving work in Housing or Residence Life. Works to build and develop small school participation within KAHO and shares relevant opinions based upon the title of the office. Is elected for a 2-year term at the annual KAHO conference by majority vote (51%). Should a vacancy occur, the Governing Council will appoint a replacement until the next election at the annual KAHO Conference.

H. Graduate Student Representative: Serves as a representative of students currently enrolled, full time or part time, in a graduate and post-graduate program. Works to build and develop graduate student participation within KAHO and shares relevant opinions based upon the title of the office. Is elected annually at the KAHO conference by majority vote (51%). Term of office is one year, from the Fall KAHO conference until the following conference. Should a vacancy occur, the Governing Council may appoint a replacement until the next election at the annual conference. (Because this position is based upon graduate programs available in the area, this position is exempt from the maximum two representative rule per school.)

Section 2. Standing Committees:

3. 1. Program Committee: Chaired by the president-elect. It is responsible for planning the program of the annual KAHO Conference in conjunction with the host school.
   2. Election Committee: Chaired by the past president. It is responsible for conducting the election of officers including: identifying candidates, notifying the membership of the candidates' credentials and conducting the election during the annual KAHO business meeting.
   3. Host School Committee: Chaired by a representative of the Host School. It identifies the site, date, and schedule for annual KAHO Conference and does all advertising and registration for the conference. It is responsible for determining the conference registration fee after identifying expenses from the Programming Committee and host school, after reviewing the fee with the Governing Council.
   4. Long Range Planning Committee: Chaired by the President. It is responsible for developing long range goals for the organization. The committee will also identify resources and recommend procedures for realizing such goals.
   5. Awards/ Recognition Committee: Chaired by the Past President. It is responsible for reviewing all nominations for awards and scholarships and selecting the appropriate person to receive each award. Nomination forms are to be distributed with the KAHO conference registration materials and should be received by September 15, or as determined by the selection committee. Recipients will be announced at the annual KAHO conference. The selection committee shall consist of the state representative, a member of the host school, and two at-large members. The committee shall select honorees for the following awards:

   1. Service Award: Awarded for outstanding service to KAHO and their institution(s). Recipients should have worked within the state for at least three years. The award(s) shall consist of an individual plaque given to the recipient(s).
   2. New Professional/Graduate Student Award: Awarded to one recipient for outstanding contributions and service to his or her institution. Recipients must have worked for the institution for at least one year but no more than three years. The award shall consist of an individual plaque given to the recipient.
   3. SEAHO Corporate Scholarship: Awarded to two recipients in the name of KAHO and the two corporate associates making the highest donation toward the current year's conference. The award will be up to $250.00 for each recipient and will be presented by the KAHO President and the two associates at the KAHO conference. Checks will be mailed to the recipient by the end of following January. The following criteria will be considered in the selection of the two recipients.

   1. Need based on the institutions' financial status for travel and professional development.
   2. First-time SEAHO participant.
   3. Leadership role within KAHO.
   4. Involvement in professional organizations.
   5. Presenter at a KAHO conference.
   6. Published articles in the SEAHO Report, ACUHO-I Talking Stick or other professional publications

   4. Additional Awards: The state board and the selection committee may determine if other awards or recognition are appropriate or necessary on a yearly basis.

Section 3. Annual Committees:

Appointed by the president as needed.

There will be a business meeting at the annual conference. Other meetings may be called by the Governing Council as necessary.

KAHO plans and presents an annual conference and such other activities as determined necessary. The annual conference must be subsidized by registration fees. Any profits from the annual conference are deposited into the KAHO account. The site of the next annual conference will be decided during the business meeting.

1. KAHO is supported in purpose and effort by KACURH, and the SBD shall endeavor to have this support returned to KACURH by KAHO.
2. The KAHO President shall be invited to attend the annual KACURH Conference, to present a program to advisors of KACURH member institutions, and to assist the KACURH Advisor in conducting an Advisors’ roundtable at the annual KACURH Conference. If the KAHO President should accept his/her invitation to attend the annual KACURH Conference, he/she shall have the benefit of not being required to pay the registration costs associated with his/her attendance at the Conference.
3. The Director shall serve as KACURH’s official student representative to KAHO, and shall make every effort to attend the annual KAHO Conference, if invited to do so.

In the event of dissolution of KAHO, the funds and all other assets after liquidating any indebtedness, will be turned over to the Southeastern Association of Housing Officers.

This constitution is effective upon its adoption by a majority vote of the institutions in attendance at the KAHO business meeting. A majority vote will constitute 51% of institutions in attendance.

This constitution may be amended by a majority vote (51 %) of the institutions in attendance at any annual KAHO business meeting.

1. Each institution in attendance at the annual business meeting is entitled to one vote on any issue that comes before the body.
2. All matters coming before the annual business meeting are decided by a majority (51 %) of the institutions in attendance.